Practice area
Board and Committee Support
We run the full secretariat cycle for Boards, Board Committees and Shareholder meetings, either as your appointed Company Secretary or alongside your existing secretariat.
How we work
Board Meeting Cycle
Every Board, Committee and Shareholder meeting follows the same disciplined cycle. We can run all of it, or the stages you need.
01
Annual corporate calendar
Board, Committee and Shareholder meetings planned for the year around reporting and filing deadlines.
02
Meeting notices
Issued to directors, Committee members and Shareholders within the required notice periods.
03
Agendas
Prepared with the Chair, covering standing items and matters arising.
04
Board and Committee packs
Compiled, checked and distributed on time.
05
Minute drafting
Accurate minutes taken at the meeting or drafted from a recording or transcript.
06
Finalising and signing of minutes
Minutes reviewed, approved at the next meeting, signed by the Chair and filed in the minute book.
07
Statutory registers
Registers and minute books kept complete and current.
Recorded meetings
Minute Drafting from Recorded Meetings
Send us the recording of your Board, Committee or Shareholder meeting and we will turn it into accurate minutes in your template and house style. Ideal for virtual and hybrid meetings, or when no minute-taker can attend.
01
Recording, pack and template
You share the meeting recording, the Board or Committee pack and your minute template with us securely.
02
Drafting
We draft the minutes against the agenda and pack, capturing the discussion, decisions, resolutions and actions.
03
Submission for review
The draft goes to the Company Secretary or Chair for review, within the turnaround agreed upfront.
04
Feedback incorporated
Any comments are worked in and the final minutes returned, ready for approval and signature.
Recordings, packs and drafts are handled in strict confidence and used only to prepare your minutes.
Also included
Between and around meetings
Written resolutions
Round-robin resolutions of the Board (section 74) and Shareholders (section 60), prepared, circulated for signature and recorded in the minute book.
Matters arising and action registers
Decisions tracked from the minute to completion, with progress reported at the next meeting.
Shareholder meetings and AGMs
Notices, attendance and proxy records, minutes and resolutions for annual general and other Shareholder meetings.
Committee secretariat
Support for each Board Committee, aligned to its terms of reference and annual work plan.
Board and Committee support is available on a retainer, per meeting, or as back-office support for Company Secretaries and Governance Professionals. Compare engagement models
Discuss your requirements
A short consultation is enough to scope the work and prepare a written quote.
